Skip to content
  • There are no suggestions because the search field is empty.

Completing pool vehicle inspections

🔍 Pool vehicles change hands often, which makes consistent inspections the only reliable way to track condition and damage over time. This guide walks you through recording a pool vehicle inspection cleanly in the inspection logbook.

By the end of this section, you'll be able to:

  • Open a pool vehicle record and start a vehicle inspection
  • Choose the right inspection type for the moment in the lifecycle
  • Capture inspector, date, and damage details accurately
  • Submit the inspection and confirm it appears in the logbook

Step 1: Open the pool vehicle record

Screenshot 2026-05-22 at 07.36.13 1

 

  1. Navigate to the vehicle record for the pool vehicle you need to inspect by clicking on the Vehicles page and then the specific registration of the vehicle concerned.
  2. Click the Pool Vehicle tab to access pool vehicle-specific actions.
  3. Confirm you're working on the correct vehicle before proceeding.

Step 2: Start a vehicle inspection

Screenshot 2026-05-22 at 07.37.23 1

 

  1. Select the Vehicle Inspection button.
  2. A Vehicle Inspection pop-up window will appear.
  3. Choose the appropriate inspection type:
    • Pre-allocation — before a driver takes the vehicle out
    • Post-return — when the vehicle comes back into the pool

⚠️ Pick the right inspection type up front. Pre-allocation and Post-return feed different parts of the record, so mis-categorising one makes future comparisons harder than they need to be.

Step 3: Enter the inspection details

  1. Enter the inspector's name.
  2. Enter the date of the inspection.
  3. Indicate whether the vehicle has sustained any new damage.
  4. Make sure all fields are completed accurately before submitting.

💡 Gather the inspector's name, date, and any damage notes before you open the form — it turns the inspection into a quick paste-in job rather than something you have to context-switch on.

Step 4: Document damage and submit

  1. If new damage is present, enter a clear description of the damage.
  2. Review the information for accuracy.
  3. Click Submit to save the inspection.

💡 Use consistent wording when describing damage — phrases like "front bumper, near-side scuff, ~5cm" age much better than "small scratch on the front" when someone reviews the record months later.

Step 5: Confirm the inspection was loggedScreenshot 2026-05-29 at 08.41.28 1

 

  1. After submission, verify that the inspection has been logged successfully.
  2. The inspection will appear in the vehicle inspection logbook under the pool vehicle page.
  3. Use this logbook to confirm the inspection record is available for future reference.

Tips for keeping pool inspections reliable

  • Gather the inspector's name, inspection date, and damage notes before opening the form.
  • Use consistent wording when describing damage so records are easy to compare over time.
  • Double-check the vehicle selection and inspection type before submitting to prevent rework.
  • Confirm the logbook entry immediately after submission to ensure the inspection was saved correctly.
  • Run pre-allocation and post-return inspections every time — gaps in the record make damage attribution much harder.

What's next?