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Company settings

Company settings is where you keep your company details up to date, manage the credits your fleet runs on, handle your subscription, and record your data protection statement.

By the end of this section, you'll be able to:

  • Find Company settings
  • Update your company profile and logo
  • See how many vehicle credits you're using
  • Buy more credits or remove ones you're not using
  • Reach your subscription and invoices

Finding Company settings

  1. Click MANAGE in the navigation bar.
  2. Select Company settings.

There are two tabs: Settings, covered here, and Groups, covered in Organising your fleet with groups.

Your company profile

The Edit Profile section holds the details that identify your company across the platform.

Make your changes and click Update.

Your logo

Click Upload logo to add your company logo.

💡 PNG or SVG, up to 2 MB. Square works best — a square image sits properly in the space without being cropped.

Credits

The Credits section shows what your subscription covers. Each product line shows how many you're using out of how many you hold — for example Vehicles 3 / 10 means three of your ten vehicle credits are in use.

Two other lines appear here marked Coming Soon — Driver Risk Management and Management Reporting. They carry the same buttons as the Vehicles line, but there is nothing to buy yet.

See Vehicle credits and your subscription for how credits work in detail.

Buying more credits

Click Add credits on the Vehicles line. The Purchase additional vehicles credits window opens, listing what's included and the price — £4.99 per vehicle, per month.

  1. Set the number under Select number of vehicles.
  2. Check the Total line, which updates as you change the number — for example 11 vehicles = £54.89 per month against a current 10 vehicles = £49.90 per month.
  3. Click Purchase.

The new credits are available immediately.

Removing credits you're not using

Click Remove unused credits. The Remove unused vehicles window shows how many credits you hold, how many are unused, your current subscription and what the new one would be.

  1. Set the number under Select number of vehicles to remove using the − and + controls.
  2. Click Continue.

⚠️ Continue applies the change straight away — there is no confirmation step after it. The window also opens with every unused credit already selected, so check the New subscription figure before you click.

💡 You can only remove credits that aren't attached to a vehicle. Removing a vehicle does not free its credit for removal.

Your subscription and invoices

Click Manage Subscription to open your billing portal. From there you can see your current subscription, your next billing date, your payment method and your invoice history, and update your card.

⚠️ To cancel your subscription, contact CarCloud customer support. Cancellation isn't done from this page.

Data protection

The Data protection section records your data protection statement. Until one has been accepted it reads "No data protection statement has been accepted yet."

Showing and hiding sections

The Credits and Data protection sections each have a Hide control, so you can collapse the parts of the page you're not using.

What's next?

  • See Vehicle credits and your subscription for how credits are used and released.
  • See Organising your fleet with groups for the Groups tab.